Caution: Catalog Season

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‘Tis the season for tons of catalogs arriving in your mailbox. Here are a few tips for controlling catalog clutter:

  • Use the 1 in/1 out rule: when a new catalog comes in, throw the old one out!
  • Better yet, recycle the catalogs you know you won’t read as soon as they come in the door.
  • Even better still, get yourself off the catalog lists! Call the company who sent the catalog, or check out the Direct Marketing Association to get off multiple lists.

And if you do order gifts from catalogs, think about the recipient and your budget. It’s easy to get excited about the latest cookware, electronic gadget, or new sweater on the glossy pages of a catalog. Is it really something the recipient wants, needs or would love to have?

Clear Store Card Clutter

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Just in time for the shopping season: organize those store club cards! It seems like every store gives out a preferred customer card. What to do with them all?

First, pare down the cards. Which ones do you really use when you shop? Keep only the ones you use the most, and lose the rest.

Now you need to find the cards easily. For some people, this means keeping them on their keys. That didn’t work for me, but I found a great product that does: the card wheel by Real Simple.

I’ve been using this little case for months now and it works; it keeps all the cards together and I only have to find the case in my bag. And the best part: the cards can be scanned right through the plastic sleeves so I don’t even have to take them out. The card wheel makes the cards easy to find and easy to use. Try it out, or share your way of clearing the card clutter in our comments.

Paper….or Paperless? Easy Holiday Cards

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Like most people I use email and texting for regular daily communications. But I have a love of paper—and enjoy using it for cards, thank you notes, and invitations for special events.

Now a service promises to give you the design and feel of a paper card, with the ease of email. Paperless Post lets you select electronic cards, including photo cards, that get delivered to your recipients by email. They offer a range of great designs, and tout the ease and convenience of using email.

I’m a traditionalist, and will probably still send a paper holiday card this year. But if you are looking for a way to save time and resources, try out Paperless Post.

De-Clutter & Donate: Anton’s Cleaners Coat Drive

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Help a family in need with a warm coat this Fall. Do a purge of your winter coats—adults and kids—and donate your unwanted coats and jackets to Anton’s Coats for Kids.

Anton’s locations will accept gently used warm jackets and coats (no rips or broken zippers please) now through January 8, 2011.

Coats are distributed to local community agencies including Lowell Wish Project, Mass. Association for Community Action, Middlesex Human Service Agency, Rosie’s Place and the Salvation Army.

Get started today!

De-Clutter & Donate: Arlington Recycle Day – Nov. 13th

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Arlington residents, mark your calendars: now is the time to de-clutter your basement and get rid of that stuff! Saturday Nov. 13th is the next town recycling day at the DPW Yard from 9am to 1pm. They offer easy drop off of items, including:

  • CRTs/TVs
  • DVDs/CDs/VHS tapes
  • digital cameras, laptops
  • clothing
  • sneakers
  • books
  • scrap metal
  • bikes
  • confidential papers for shredding

Read more about Arlington's Community Collection Day, and start working on your basement this weekend!

PS: This is only open to Arlington residents. Contact your town’s department of public works to see if they offer a similar event.

Label Twice, Find it First

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“Measure twice, cut once.” I’m not sure where this phrase originated, but I remember seeing it on a coffee mug from the PBS show, This Old House. The idea is sound: measure whatever you are cutting twice, to be sure you have it right, before you cut it.

While working on organizing my own basement with my husband, I thought of a twist on the phrase: “Label twice, find it first.” By this I mean: label your container on at least two sides, and you’ll find it easily.

My husband uses clear, plastic containers, of the same size, for storage in the basement. The containers are arranged nicely in one area of the basement, but I couldn’t always figure out what went in each box. My husband said, “but the containers are labeled.”

Yes they were, but the containers were often put back into place without the label facing out. I decided to label both sides so no matter which way the container was put back, the label would be clearly visible.

Thus my advice, “Label twice, find it first.”

Change Is Good

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Change is good for us, or so the conventional wisdom says, and sometimes it takes our organizing systems a while to catch up.

Case in point: my own personal projects filing system. I used to have an accordion file from The Container Store that I loved. It was a way of taking the stack of pending papers on the corner of my bedroom dresser and getting them into a more organized state. Poof, they were in the file (in labeled sections of course) and I didn’t have to see the stack any more. I was good about going through it periodically and taking out what I was working on, and purging what was outdated.

Now that I’ve created my office on the second floor next to my bedroom, I don’t need to keep papers on the dresser anymore. Plus as I’ve been reading more about feng shui, I want to keep as many papers and projects out of that room. Only restful and peaceful energy allowed.

It’s taken me a while to figure out how to organize my non-business projects in the new office space. The accordion file just didn’t work on my desk. I also tried a tiered in-box, no in-box, and a vertical file sorter. Finally I found a solution: a desktop file.

This is one of my favorite solutions for clients, so I’m not surprised it worked for me. I can see the categories on the hanging folders easily, and the folders provide a home for pending projects and all those little bits of information that tend to accumulate. My categories include, “To Buy,” “Current Projects,” “Health,” and “Financial.”

I think I may have figured out a solution that works for me (at least for now). So don’t despair: if one system doesn’t work, try, try again.

And if you need help, call That’s Neat! Organizing.

A Frenzy of Forms

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Parents: get out your No. 2 pencils, it’s the start of the school year! As any parent of a school-age child knows, there seems to be a never-ending supply of required forms. I thought there were a lot to complete for the start of Kindergarten, but the forms continued throughout the school year and summer. There were forms for the after-school program, health forms for sports, forms for each summer camp, and now forms for the new classroom teacher.

Talking about this frenzy of forms with another mom/organizer friend, she shared her secret: she keeps a copy of the form before turning it in. What a brilliant idea! Often the information required is the same each year (emergency contacts, doctor’s phone number, insurance information, for example). Why not have a copy to make it easier to fill out next time?

I’m going to take this one step further: scan the form. Then I’ll have the information for easy reference for the next time, but not the paper.

Dorm Space Savers 101

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Recently I had one of my most fun organizing sessions ever: helping my niece set up her dorm room at Harvard! She may have been the only freshman with her own personal organizer, but her mom (my sister) had everything well prepared…including coming with a ton of organizing products.

Although my daughter won’t be heading off to college for quite a while, I was taking notes on what products really worked. Here are my three favorites: 

  1. Slimline hangers by Real Simple – I love slimline hangers, and these have a great improvement: small hooks which allow the hangers to hang from each other, saving space. Using these hangers meant my niece could get twice as many clothes into her closet.
  2. Clear drawers – These drawers were perfect for organizing shoes, boots, and linens under the bed. We were able to stack two on top of each other gaining even more space.
  3. 3M Command products – The Command products are perfect for hanging up, not marking up, dorm rooms. We used them to hang everything from magnet boards, to pictures, to scarf holders in the closet.

My niece was excited to have her dorm room set up, decorated, and get all her clothes in the closet.

All (School) Systems Go!

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Four…three…two…one! Has school already begun?

The countdown is on for back-to-school, and now is the time to set up (or create!) your systems to stay organized. In my home, during the summer we have different routines and have been on vacation…so we don’t always follow our typical ways of doing things. This is part of summer and the change is good!

Just don’t forget to get ready and set for school.

Be sure that you have a way to deal with:

  • the coming deluge of school papers, including homework, permissions slips and artwork you want to keep
  • packing bags and backpacks
  • making lunches
  • scheduling activities
  • finding the right equipment for those activities (soccer ball, ice skates, tap shoes)
  • finding what you need to get out the door!

A “system” doesn’t have to be complex – it is just a process or routine for regular activities to help us stay organized. And simple is often better.

For example, use a basket on the kitchen counter to catch incoming school papers that need your attention. Update your family resource binder with the new class information. Make lunches and have kids pick out clothes the night before. Use a family calendar – paper or electronic – to schedule activities and school days off.

These are just a few ideas. For more, search our blog under the categories “kids” or “school” or contact That’s Neat! Organizing and we’ll set up a customized system just for you.

Back to School

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It’s August, and in New England that means it’s time again to shop for school supplies, new clothes, a lunchbox, or dorm room gear. In other parts of the country classes may have already started.

In honor of back-to-school month we are highlighting our favorite posts from the past year about getting organized for school. Enjoy!

Off to College

Organizing for the College Years

Elementary, My Dear Organizer

School's Out Organizing Part I: Paper Purge

School's Out Organizing Part II: Backpack Black Hole

More Than A Toy Story

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Have you seen Toy Story 3 yet? Our family saw it last month and really enjoyed the movie. It’s a fun coming of age story for Andy and his toys. (And anyone who grew up with Mr. Potato Head, a slinky dog, green army men, or Barbie and Ken will love those scenes.)

While watching Toy Story 3 I couldn’t help but see (behind my 3D glasses) that the movie also shares a powerful message about what to do with things when you outgrow them. I won’t give all the plot away but an important scene involves Andy and his mom “sorting” his toys into “keep” and “donate” piles.

Andy struggles while making the decisions, which is very true to life. It’s not easy to decide to part with something that was once a treasured possession. But Andy’s plan for his most-loved toys at the end was touching.

Enjoy the show!

Easy Labels for a Child’s Dresser

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To help young kids learn how to put their clothes away, I tell my clients to label the dresser drawers with a word and picture.

Now the work is done for you! I just read about these great dresser knobs in the August edition of Parenting: School Years magazine. I love the idea that the picture is right on the knob – it’s cute and a helpful label all in one, and there are versions for boys and for girls. Check them out from Olive Kids.

Dropped, Plopped and Stopped!

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Great tips to organize those important drop-zones by guest blogger, Janna Lufkin. 

Let’s face it, we all have those unsightly areas in our homes that seem to catch everything as soon as we hit the door. The kids drop books, backpacks and lunch pails. We adults plop down our briefcases and/or purses, our shoes - even our mail. These spots grab it all and often not in a very orderly manner. You might have a mudroom for this purpose but a good number of us carve a “drop zone” out of hallways, overstuffed closets, stairways, laundry rooms and sometimes even valuable kitchen countertop space.

This summer (before the new school year starts) why not create an organized, efficient area for all of these daily essentials?

Here are a few ideas:

  • Mudrooms. If you’re fortunate enough to have such a designated space, make it work for more than just your shoes, boots and coats. Add hooks for each family member and encourage them to hang backpacks, purses and briefcases. If your mudroom has a bench, slide labeled bins underneath for each family member to hold books, sports equipment even pet supplies. Hang a simple file organizer for mail and add a key hook underneath so you won’t spend valuable morning time searching for your keys.
  • Hallways. If a central hall area space works best for your family, add a bench and use the space underneath for storage. Labeled bins or baskets work well. Add a coat rack or install hooks. A simple tall container (clear glass cylinder, vase or galvanized flower bucket) makes a great umbrella stand. A basket to catch the mail, and another for pet supplies (leashes, collars, toys, towel).
  • Hall Closet. Install efficient, adjustable shelving and a hanging coat rod. My favorite system is by Elfa. It adjusts by the inch! Measure typical items that would go into the closet (how long are your coats for example?) and adjust accordingly. Sort and stack hats, gloves, scarves, shoes and other daily essentials and purchase bins for each family members stuff. Slide a basket or two onto the floor and use for backpacks and sports equipment. Don’t forget to use the inside of the closet door for storage too. Small hanging shoe bags work great for keys, glasses, sunscreen, etc. and a file holder for the daily mail.
  • Kitchen Area. If you must use valuable kitchen space for these items, try to designate a cupboard close to the door. Purchase bins for books and backpacks; label them and place on the cabinet shelves. On the countertop above, place a letter basket for mail and a free-standing accordion file labeled with each family member’s name for important papers (homework, bills to be paid, etc.) If space allows, add a bulletin board for notes and a calendar. A cute flower pot holds keys and another for pens, pencils and stamps.

So stop the morning chaos. Spend a little time this summer carving out an efficient drop-zone in your home. Before you know it, you’ll be spending valuable time enjoying an extra few minutes of shut-eye or another cup of Joe.

-Janna

Quick Tip: Labels for a Sunny Day

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I’ve been trying to remember to put sunscreen on my daughter before she heads out each day. We’ve left the sunscreen on a shelf by the front door, and we often remember…but there are many hectic mornings when we forget.  With the weather getting hotter I wanted to have a reminder for myself.

So I did what I would tell my clients to do: label it! I made a reminder that hangs on a door knob in a fun sun shape. (A post-it note would work just as well.)  I made one for the front door and the back door, and now we never forget!

TAG (Sale) – You’re it!

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'Tis the season for tag sales. Read these tips from guest blogger, Janna Lufkin. 

Garage sales, tag sales, yard sales - whatever you call them – they can be fun, profitableand give you your garage back.

Summer is the perfect time to tackle this project. If you encourage your family to pitch in, by the end of the day you’ll not only have a few extra dollars in your pockets, you will have cleared some much-needed real estate.

Here are a few tips and tricks to organizing these weekend money-makers:

  • Give yourself time to organize. A month before your sale, clear your house and garage of saleable items, go room by room clearing out closets and drawers and don’t forget to look under the beds! Box and price as you go.
  • Choose a sale date that is NOT a holiday weekend. Families often leave town during these typical summer holidays. You’ll want as many people around as possible to attend your event.
  • Purchase tags or stickers in different bright colors. Assign each family member their own color. When an item sells, keep the tag (stick or staple it to a sheet of paper so you don’t lose it.) At the end of the day, each family member will know just how much they sold.
  • Make sure all electronics are in working order. Have an extension cord handy for potential buyers. Nobody wants to purchase something only to get it home and find it doesn’t work.
  • Group items together. Set up tables for smaller items such as vases, knick-knacks, dishes and glassware. Group larger items as well, tools, garden items, furniture, kids toys, etc. Make sure everything is clean and in working order.
  • Advertise your sale. Craig’s List is a great way to get the word out. Bright colored, large, neatly printed signs work well to grab a neighborhood passerby as well as a classified ad in the local newspaper.
  • Have enough small bills and loose change on hand when the sale starts. Wear a carpenter’s apron to keep money handy and safe. Every few hours, stash the cash you’ve made in a secure place away from the sale site.
  • Set up a free coffee table in the morning. Turn it into a .25 cent lemonade stand in the afternoon and get the kids to help. They make a little money – or – you could donate the proceeds to a worthy cause.
  • After the sale. Immediately pack up and donate unsold items. Don’t put them back in the garage!
  • Last but not least. Park your car in the garage – it’s a great feeling!

-Janna

Knickknacks in the Attic

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Recently I was sorting through things in in my attic and came across two boxes nicely labeled “knickknacks - attic.”  This ranks in my top 3 labels to NOT use for boxes, #1 and #2 being “miscellaneous” and “stuff.” 

I caution clients to avoid these labels, but when I last moved five years ago I had labeled two boxes “knickknacks” and shoved them in the attic. Good place for them, right?

I had no idea what I had packed in there, so I decided to take a look. I also “decided to decide.”* That is, I’d make a decision on this stuff, once and for all. No more knickknack boxes in the attic!

What was in there? I found my wooden animal and small box collections from when I used to travel often to Africa and Latin American. Also lots of drink coasters. Why did I have so many coasters and how had we possibly lived without them? (Just kidding). Also inside was my husband’s model (I mean die-cast replica) 42 Ford pick up truck from his days as a Product Manager at the Danbury Mint.

While I found a few treasures, like a favorite wooden elephant named Stampy, and a few nice framed photos, many of the items didn’t “fit my life now.”* 

Following my “decide to decide” strategy, I immediately sorted out the things I knew I wouldn’t use and put them in a pile to donate. I found a place for Stampy and returned to the 42 Ford pick up to my husband. I also set out a few new photographs.

Then I was left with the dreaded “maybe” pile. Clients: I know first-hand how hard it is to decide on the maybes. For me, the maybes represented my past life when I regularly travelled internationally as part of my non-profit career.

It was hard to part with this pile, but I decided if I couldn’t find a way to enjoy these things, I’d donate them. (I certainly wasn’t enjoying them packed away in the attic.) So now I am looking for a way to display some of the wooden animals, and have let a lot of the little boxes go into the donate pile. Whew!

Although it was hard to decide on some of these items, I feel better and lighter knowing that I unearthed these things from the attic. Now on to find any boxes I’ve marked “stuff to save!”

*From The Organizing Sourcebook: Nine strategies for simplifying your life by Kathy Waddill. For this organizing project I used Strategy #1 and #7.

30 Minute Organizing: Bedside Table

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Calming or chaotic? Which best describes your bedside table?

Now think for a moment, how would you like it to be?

I hope you answered calming! According to the principles of feng shui and the National Sleep Foundation, a bedroom should be a calming and relaxing space. Fewer distractions—and clutter is a distraction—promote better sleep and improve your energy.

Spend 30 minutes de-cluttering your bedside table as a first step towards creating a more peaceful bedroom. 

First, clear off everything that has accumulated on the surface of your bedside table. Throw out the trash and recycle the catalogs and magazines you aren’t reading any more…or haven’t had time to read. 

Be ruthless and realistic with your reading material! Make a rule for yourself: keep no more than 5 items to read…or use the one-in one-out rule: as soon as a new issue of a magazine or newspaper arrives, recycle the last one even if you haven’t read it.

Next, remove anything that has to do with work. Put work in your office, briefcase or create another area out of the bedroom for work-related papers and projects. (Also check out this blog entry, Don’t Take Your Work To Bed With You, on www.organize-office.com.)

Don’t forget to look in any drawers or shelves of your bedside table. What’s in there? Kleenex and cough drops? 15 bookmarks? Expired medicine? Old glasses? Only keep easily accessible what you use most often.

Now put back your reading material (see rules above).  Maybe add a small dish or basket to catch your jewelry or watch. You can also add something you’d enjoy looking at every morning like a photo, special piece of artwork, or other memento. Keep a pen and paper (or PDA) to jot down quick notes. 

In just 30 minutes, you’ve cleared a space and improved your bedroom. Enjoy your de-cluttered bedside table, and have a good night’s sleep!