Organizing Receipts, Warranties & User Guides

Recently we had a week where it seemed like everything was breaking: my car, the garage door, and our back door lock. While looking for the receipt for the door I realized that my house information was in too many different spots. I had the papers saved in some files and binders, but couldn’t quickly find what I had needed. Time for a new system.

First, I gathered all the information I could find into a pile.

Then I started to sort,making piles for the warranty/user guide information, for receipts, and for other bills related to home maintenance.

My pile turned into the following files:


1. Owner Manuals file: this includes warranties and all the information that comes with a new device or appliance. 


For large purchases, like a TV or washing machine, I recommend stapling the purchase receipt right to the user guide/warranty information. If something happens to break under warranty you’ll have all the information you need in one spot.

2. Home Maintenance and Improvements file: This is where the receipt for the door went, along with all the other work we’ve had done on the house such as window replacements, carpet installation, and painting. This file will help me recall who did the work and when, and also helps us to keep track of improvements we’ve made to our property.

3. Outside Improvements file: This is for any major outside projects, such as our fence installation and patio.

4. Important Receipts to Keep: This is a bit generic, but any purchase receipt that I want to archive goes here. This includes receipts for lighting, furniture, electronics, and a few sentimental receipts.

Each category is a hanging file in my file cabinet, right next to each other. If I’m looking for product information or an important receipt, it should be in this section of the file cabinet.

If you want to set up a similar system but don’t know how to get started, contact me today at 617-905-7762